News Releases

Protect tax records and financial documents from weather-related threats

September 10, 2018

 

BATON ROUGE – To mark National Preparedness Month, the Louisiana Department of Revenue encourages taxpayers to protect their tax records and other financial documents from flood damage and other weather-related threats.

 

“A few simple steps can help to minimize hardship and confusion in the aftermath of a storm,” Secretary of Revenue Kimberly Lewis Robinson said. “There is no substitute for being prepared.”

 

Keep documents secure

Paper records are especially vulnerable to water damage. Protect these documents by placing them in airtight plastic containers or zip closure bags, and moving them out of harm’s way.

Use paperless media & cloud storage

Bank statements and other financial documents are available as electronic records from your financial institution. Preserve these records by saving them to portable memory drives or burning them to CDs. Store them in airtight containers.

Scan important records such as tax returns, W-2s and payroll records into an electronic format. Many commercially available home printers include scanning features.

Web-based email services offer account holders free online data storage. You can upload electronic records to cloud storage from your home or business computer and retrieve them later from any device with internet access. This can be helpful if you are evacuated.

Document valuables & business equipment

Compile a room-by-room list of your belongings or business equipment. Photograph or videotape the contents of your home or business, especially items of high value. Having a visual record of your valuables can provide proof for an insurance claim, and can help to verify a loss claim on state and federal tax returns.

Get a Game Plan

 

If you have to leave your home to escape severe weather, the Governor’s Office of Homeland Security and Emergency Preparedness recommends you bring the following documents with you in a portable, waterproof container:

 

  • Driver's license or personal identification
  • Social Security card
  • Proof of residence (deed or lease)
  • Insurance policies
  • Birth and marriage certificates
  • Stocks, bonds and other negotiable certificates
  • Wills, deeds and copies of recent tax returns

Following a disaster, the Department of Revenue will provide information on potential tax deductions or credits, filing extensions and other tax-related relief. Bookmark www.revenue.louisiana.gov on your computer or save it to the home screen of your mobile device. Follow @larevenue on Twitter for real-time updates.

 

 

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For media inquiries, contact:
Byron Henderson
Public Information Director
Byron.Henderson@la.gov